Many project teams, departments, groups find themselves suddenly thrown into the world of "remote" working. A few months ago, your tight-knit group was meeting every day in the project room, charts and timelines taped to the walls, notes on the whiteboard, the most needed printouts available on the table. Not so today. The charts are in some shared project folder, notes are on pieces of paper on your desk, and the most needed documents are hiding from plain view. The world has turned upside down, and it's going to take a while for it to flip over.
In this new world, the project room has turned into a virtual room with everyone looking like a "talking head". As disruptive as this new work environment is, there is a way to ensure it remains productive. Timelines are still timelines; goals are still goals; and no matter what, your work has to be completed.
With all that in mind, here are 4 keys to making the "new" normal as productive as the "old" normal.
1. Empathize with teammates to build trust
You've heard the catch phrase "we are all in this together". That couldn't be truer when you're talking about your teammates. As stated earlier, the pressure to get our work done doesn't change, just because we are now doing it from home. What does change, is how we support each other. Personally, I enjoy working from home. It's quiet, and I have time to think, with limited interruptions. But there are people in our company who feel isolated, want the social interaction of a physical workplace, and have a harder time concentrating. What that means is our teammates need us to understand them "better" today. Working remotely, whether it's seen as a blessing or a curse, is something we all need to acclimate to.
KEY: Be a better teammate, by being a better person. Take time to "check in" and find out how everyone is doing.
2. Create rituals & document everything
When moving from a physical location (project room or workplace) co-located with our team, we naturally lose the ability to just drop by and have a quick chat. It's different when that conversation is no longer face-to-face, but through application like Slack, Zoom Messaging or plain old email, we can get some of that back. Start setting up video calls to just chat. It could be an open video meeting, where people can come and go without feeling like they need to attend. The coffee machine in the morning is the new "water cooler" - so set up some virtual coffee times where people can relax, and talk about anything. We have seen (and we've done it ourselves) the virtual Happy Hour. Same idea, it's not mandatory, just a casual meeting time and place to reconnect.
KEY: Create a new "flow" and social gathering experiences for your newly remote team.
3. Protect your time from empty meetings
Back in ancient times (like 2019), when your project room was filled with activity. You didn't have time to create meetings that didn't accomplish anything. Sure you had review meetings, you had update meetings, you had the occasional "where are we now" moments - but the majority of those meetings had a purpose. Just because we are no longer in and out of the project room, doesn't mean we now need meetings with no purpose. In fact, the purpose of your meetings need to be crystal clear now more than ever. It's important the right people attend, prepared and ready to present.
KEY: Remote does not mean unprepared. Meetings, whether in person or virtual, is time you will never get back.
4. Mimic in-person collaboration
Sharing has never been more important than it is today. Not everyone is on the same page, our work schedules and sleep patterns are messed up, and "sharing" is a constant struggle when you're working alone. BUT, this is exactly the time to "over share" with your teammates. Have calls, video or otherwise. Get feedback for your work. Ask questions, get feedback, research answers and share with others.
KEY: Done waste your teammates time, but finding the balance with remote teammates and projects is well worth investigating.
Keep those four keys in mind, and it will help create a smoother transition and better teamwork with your remote teams. And if you find yourself needing an upgrade or just want your home office to operate better, check our our video conferencing cameras and audio solutions for Home Offices.
As little as five years ago, video conferencing and collaboration was considered "leading edge" and only the largest companies could afford the heavy upfront investment for equipment, dedicated room space and a team of people to manage it. Fast forward to 2020+ and the investment has shrunk to pennies on the dollar. You can now "video enable" a conference room [...]
At Video Conference Gear, we understand we are currently experiencing a once-in-a-lifetime type event on a global scale. It is affecting every part our lives, both personal and professional. Although we have no idea how long it will take for our lives to return to normal (or even what normal will look like), we know it [...]
The latest security update for Zoom Meetings users (both free and paid) will require all Meetings to have a Passcode or Waiting Room enabled. This update will be enforced within the application starting July 19, 2020. If you are a free user, meeting passwords are already enforced. This update is in direct response from customers, addressing [...]
Click Buy Now!View/Download the PDFGet up and running with the Crestron solution for your huddle rooms and small meeting spaces. It includes everything you two of the leaders in video conferencing and business collaboration - Crestron and Logitech.Equip your huddle or small conference room with a single, all-in-one system featuring world class audio, video and [...]
Click Buy Now!View/Download the PDFEquip your huddle or small conference room with a pre-configured kit from Crestron. It is designed and setup for Microsoft Teams (or Skype for Business). This tabletop solution is easy to setup and manage.The UC-MX-150-T system provides a complete video conference room solution for use with the Microsoft Teams Rooms intelligent [...]
Click Buy Now!View/Download the PDFYealink UVC30 bundled with the CP960, is the brand-new video conferencing system released by Yealink that revolutionizes the Zoom Rooms meeting experience. Perfectly integrated with Zoom Rooms and Yealink cutting-edge audio & video solutions, the Yealink UVC50 will provide you with the meeting experience you deserve.The room camera, the UVC30, is [...]
Featured Kit of the Day Distance Learning Zoom Rooms Kit featuring Dual AVer CAM520 PRO Cameras and Nureva Dual HDL300 the Ultimate Blended Classroom Experience
Our Featured Kit of the Day - Zoom Rooms Kit featuring Dual AVer CAM520 PRO Cameras and Nureva Dual HDL300 (starting at $340 if purchased with our monthly plan) Click Here to Buy this Kit NOW! Re-designing our classrooms to go "online" is a challenge for any educational organization. That's why we believe using the technology shouldn't [...]
Zoom Rooms Kit of the Day Featuring the AVer CAM340 Plus with MXL AC360Z & Yamaha Soundbar get this Kit for a low as $110 per month
Our Featured Kit of the Day - Zoom Rooms Kit with AVer CAM340+ and MXL AC360-Z with Yamaha Enterprise Soundbar ESB1080Click Buy Now!View/Download the PDFGet the most out of your huddle rooms and small meeting spaces without sacrificing the user experience. This kit features one of the best huddle cameras on the market today, the [...]
Buy it NOW!One Page PDF OverviewConnect and start teaching!Create the easiest solution for distance learning programs. One cable instantly connects the instructor’s laptop or computer to the in-room distance learning platform. Control the camera, audio, display and share teaching material, directly from the laptop. Works with any Apple, Microsoft Windows, or Chrome based [...]