Room Controllers & Schedulers

Questions? Chat // Email sales@videoconferencegear.com // Call 720-753-4560

Connect the room workflow

Make meeting spaces easier to find, start and manage with compatible room controllers, touch panels, scheduling displays, processors and interfaces. Plan the meeting platform, calendar, room account, network, power and mounting as one connected workflow before choosing the touch panel.

Planning questions

Common questions about Room Control and Scheduling

Use these answers as a starting point, then verify the complete room and workflow.

What is the difference between a room controller and a scheduling display?

A room controller operates the video conferencing system inside the room. A scheduling display is mounted outside to show availability and calendar information. Some panels support either role, but one device does not normally perform both at once.

How do I know whether a controller will work with my room system?

It must support the conferencing platform, room-system model and operating mode. Determine whether it connects directly, communicates over the network or pairs through the meeting platform, and whether it is included or purchased separately.

Does a scheduling display require a calendar account or license?

Most scheduling displays connect to a room resource in Microsoft 365, Google Workspace or another supported service. Licensing depends on the scheduling platform and features such as check-in, room release, analytics and management.

Should a panel use PoE, Ethernet, Wi-Fi or separate power?

PoE can provide power and network access over one cable when the panel and switch support it. Wi-Fi panels still need dependable power. The correct approach depends on the device, cabling, network design and mounting location.

What should I consider when selecting a mount?

Choose a mount for the exact panel, location and intended use. Consider orientation, viewing angle, cable entry, power access, serviceability and whether public areas require hardware that discourages removal.

How do room check-in and automatic release work?

A scheduling system may require users to check in. If no one checks in during the allowed period, the room can be released. Some systems also use occupancy data. Policies should be tested so active rooms are not released incorrectly.

Can users reserve a room directly from the scheduling display?

Many systems allow immediate reservations, extensions or later bookings from the panel. Available functions depend on the scheduling application, calendar permissions and administrative policies.

How can we standardize controllers and schedulers across locations?

Define the platform, controller, scheduler, mounting, power, network, accounts, licenses, check-in policies, management and support procedures. Document site-specific exceptions without changing the familiar user workflow.

Logitech

Yealink

Verkada

Heckler

Neat

DTEN

HP Poly

Telycam

AVer

Shure

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Logitech

Yealink

Verkada

Heckler

Neat

DTEN

HP Poly

Telycam

AVer

Shure

View all Brands

HP Poly
|
sku: 875K5AA

HP Poly | TC10 Room Controller and Scheduling Display Certified for Zoom Rooms and Microsoft Teams (black)

MSRP:

Now: $1,269.00

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Logitech
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sku: 939-002154

Logitech | Logi Dock Flex Managed Docking Station For Hot-Desking Enabling IT Device Management

MSRP:

Now: $699.00

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Heckler
|
sku: H756-BG

Heckler | H756 Schedule Display Enclosure OnWall Mount for iPad 10th Generation (Black Grey)

MSRP:

Now: $199.00

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Heckler
|
sku: H755-BG

Heckler | H755 Schedule Display Enclosure Wall Mount MX for iPad 10th Generation (Black Grey)

MSRP:

Now: $199.00

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Heckler
|
sku: H754-BG

Heckler | H754 Schedule Display Enclosure Front Mount for iPad 10th Generation (Black Grey)

MSRP:

Now: $199.00

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Heckler
|
sku: H753-BG

Heckler | H753 Schedule Display Enclosure Side Mount for iPad 10th Generation (Black Grey)

MSRP:

Now: $199.00

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Heckler
|
sku: H659-BG

Heckler | Room Scheduler Mount for iPad mini 6th Generation

MSRP:

Now: $189.00

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Logitech
|
sku: 939-001950

Logitech | Tap Cat5e Video Conference Room Controller (Graphite)

MSRP:

Now: $1,099.00

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Logitech
|
sku: 952-000094

Logitech | Tap Scheduler 10.1" Touch Screen with PoE, Multi Surface Mount (White)

MSRP:

Now: $999.00

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Logitech
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sku: 952-000091

Logitech Tap Scheduler 10.1" PoE Room Scheduling Panel with Multi-Surface Mount – Graphite

MSRP:

Now: $999.00

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Logitech
|
sku: 952-000085

Logitech | Tap IP Video Conference Room Controller (Graphite)

MSRP:

Now: $999.00

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Logitech
|
sku: 952-000088

Logitech | Tap IP Video Conference Room Controller (White)

MSRP:

Now: $999.00

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Need help?

From a single product to a complete installation, we can help.

Our team supports video conferencing and ProAV projects of any size, from choosing equipment to design and installation. Chat with us now, or call 720-753-4560.

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Choose the workflow before the touch panel

Control meetings inside the room

Show availability outside

Connect the calendar and account

Plan power and networking

Select the correct mount

Standardize management and support

Common questions about Room Control and Scheduling